IBRSC COMMITTEE MEETING ON Monday 4th July 2022: 19:30hrs - Online
Mike provided a detailed overview of the works, the large teaching room in the clubhouse has been converted from two rooms and painted. The cost is within budget. The Floor making good however has not been done. Extra funds are required circa £400. Mike will obtain a quote and will notify committee (he has a go ahead provided no disagreements on quote)
There are a number of maintenance activities that need to be done within the clubhouse and the general view of the committee is that professional assistance is required. This include replacement of carpet with Lino (Mike J to get quote) electrical socket moving ( and electrical testing) , general wear and tear painting, Honours boards repositioning and possible window replacement . There are also several other necessary but preventative maintenance activities that could be done (Fire door repair). Stuart has agreed to chair a small group to discuss the club house maintenance and make arrangements for these activities to be completed. This will ensure the club house as an asset is future proofed.
Mike J informed that the portacabin is now ready to go for the summer holiday sailing school activities – Ben K has been informed and Mike is making up a set of keys (one for the safe)
The Container also had had its structural work completed. It needs painting along with the other club containers. Mike B to obtain a quote for a paint.
In order to clear the club house of “stuff” Ben to be asked to store all his training gear in the container for the summer and new canoes /SUPS will also reside there.
Nick updated the meeting on this. He has spoken with the Trustees – because the club needs to be dissolved to create the charity status, we will revisit this when TW decide to renew the lease (which they informed us in February they would do but we have heard nothing) matter on hold until then
Dave Simpson to arrange for this to occur on Friday if he obtains enough helpers -Email to go out to ask
Mike J has purchased racking for the new canoes /SUPs will need help assembling and he has a proposal for racking under the clubhouse.
Commodore – John Oldham
TW still have not internally agreed on the security solution. John has liaised with them, but our contacts await their senior’s approval for ideas. Mike J proposed that we obtain some quotes and approach then with a financial sharing idea. TW have previously been reticent to allow us to invest in property beyond our lease however we felt it was worth an attempt due to current stalemate.
Vice Commodore – Colin Bristow
Any Sailing committee or Training committee matters to be raised to main committee
No matter arisen, there will be a training and sailing sub committee prior to next committee meeting
Training related matters (RYA inspection) – Mike Jones /Jonathan Leake / Nigel Thompson
The RYA inspection will now be in October. No matters to bring to main committee apart from if we are to make the Sunday sailing school an RYA school we need to recruit more senior instructors. There is a course at Queen Mary in October.
Rear Commodore House - Stuart Whitmore
Hon Treasurer - Mike Barratt
Mike presented a health balance sheet (see email on 30th June 2022) to the committee
Hon Sailing Secretary – Nick Marley
programme going well, the Laser Open is being led by Gareth next weekend.
Membership secretary - Dave Baldwin
Membership report attached.
Dave will work on boat houses when he can, and Alexis is having a go at fixing the old Committee boat house.
Committee raised a concern about the excessive use of club facilities by multiple groups of scouts, general view is that they are heavily subsidies. John will organise a meeting to discussion this.
Social secretary – Mike Jones
There is a plan for a friendly Friday this Friday and Mike J will ask CJ’ on the status for his Brazilian party
Filling in large hole in outside carpark has been done – many thanks to mike B for organising this
John updated the committee with his initial review of the Strategy document. The priority according to concern to discuss in short online sessions are:
Of note the committee are very pleased and keen to promote Friendly Fridays however recognise care is required around the safety aspects which through no fault or intention can get more difficult to manage as numbers increase. We need to form a Social committee / catering committee to involve more volunteers. ( strategy discussion)
Alexis due to the nature of his work for the club and the repetitive nature of his travel will claim an expenses amount per trip £11.70– manged through Treasurer Mike B