Minutes - Sailing Committee Meeting
Date: November 12
Attending: Gareth Griffith, Nick Marley, Uta Griesenbach (chair), Mike Jones, Dave Simpson, Alexis Villier, Doug Clow, Ben Kimbell, Ray Lamb, Roger Morris (Viking Scouts), Ed Mauleverer (Ajax Scouts)
Apologies: Simon Bean, Dave Baldwin, Jonathan Leake, Nigel Thomson
Minutes prepared by Uta Griesenbach
A few informal mixed fleet adult winter training sessions may be of interest
Jonathan has worked up a proposal for adult/older youth race coaching (Aeros and Lasers)
“The cost would be about £210/person with a couple of professional race coaches running it. The dates we could run such a course would coincide with school holidays (and might run in parallel with a Topper course).
Jonathan also contacted Simon Bean giving contact details for three potential Laser coaches and he was going to contact them about running weekend or other sessions.
Uta to discuss with Mike Storey
Thank you Jonathan for organising. All supportive.
RS200: Winter series was a success and will be repeated in 2019/20. Event creates momentum around the club and has also been advertised to other clubs, but not much uptake. No action required.
Nick M is waiting for confirmation of date for RS200 open
Simple WW-LW course was discussed for days when RS200/400 series is scheduled for, but participants felt that most good courses have a beat and dead run anyway. WW-LW are not that suitable for some classes eg lasers/aeros
Doug Clow is organising an RS400 winter series which generates excitement in the class. Results will be extracted
Solo class needs a new club captain
Move Solos to east of club house to have them near other adult training boats.
2019 Open was a successful event
Open possible on June 13th as requested by Simon B
Club not keen to run Super Grand Prix as this means club racing and sailing school cant happen
It was Aeros are happy not to have a separate start.
Topper race training is very successful. The committee thanks Jonathan for his efforts. The autumn training courses were very successful and made a very good profit for the club.
Planned topper training events:
Fevas: All agreed that growing this class was important. Brendan O’Leary kindly agreed to be in charge. Thank you Brendan. We will add you to invite for the sailing committee meeting. There was some discussion about Feva sails and all agred that club should not be providing racing sails. This should be covered by parents. IB may consider replacing Feva sails with replicas
No action required
Action Mike J
See comments re training above
Committee is very supportive. Club charges are currently being reviewed and need to be aligned across all courses
Club opening hours in Winter
Currently we say “930 to 1500 or whichever is earlier”. This is ambitus with respect to last launch.
We propose to change to “900 to 1400 last launch 1300”
Uta to run this past full committee and implement changes
Events in 2020
Push the Boat out – open Day
Topper open in early February
New Year race was popular last year and will run again this year
Chris Balding is planning to organise an Oppie open and is currently waiting for a Saturday date
Mike J will try and organise Feva open
Winter Series should be promoted early (start Mid Summer) to attract sailors from other clubs. Advertise to River and South Coast Clubs
Solo/Streaker Open. Chris has potential dates.
Suggested date May 2, followed by training dates (organised by Ben to level 1) on May 16/17 and 23/24-Details to be worked up
Action: Nick M – promote in club early to ensure we get enough boats on the water to qualify.
Action: Discussion about finance to be arranged by Uta for Early/Mid December
Mike J race officer
Mike J to organise
Mike J to plan
Nick M and Mike J
Welfare Officer update
Ray confirmed that many people now have DBS checks, which is great. There are still a few strugglers who have not done safe and fun training.
Mike to give Ray a list of all instructors who will help with Sunday sailing school asap. It takes 4 weeks to get DBS checks through
Post meeting note: Need to more define remit of welfare and H+S officer to avoid overlap.
Welfare officer (Ray L) needs to be named on programme and website
H+S officer (Dave R) also needs to be named
Ray is chasing
Mike to provide names when available
Gareth and Nick to add
Nigel could not attend, but Ben briefly updated. Inspection had gone well. Most Action points are dealt with. Few outstanding actions will be discussed at committee meeting on Dec 2.
Nigel requested for Ben to get a letter from RYA clearly defining which training activities will immediately run under RYA rules and which will run as club training activities for a bit longer (eg TrySail and Sailing School). All agreed that it will be easier to make TrySail fully compliant than Sailing school.
Action: Ben to get letter asap
Courses planned by Jonathan:
Feb Winter Icebreaker - Feb 18/19/20 (preparation for winter nationals).
Easter Topper/Feva Training April 13-17 2020.
Summer Topper/Feva Training (tbc but last week of summer holidays)
Autumn Topper/Feva (tbc but October half term 2020)
First Aid-Two courses planned, run by Ashley Cato
Power boat courses planned for April 4/5.
Dave S is considering to plan a second PB2 course May 16 and 25 (exact dates TBC)
Action: need to look at charges following outcome of Charges/Finance meeting planned in early December
All agreed that a dedicated Safety Officer needs to be appointed for all big opens (Laser, RS200, Topper and Aero) by not for large club event.
Post meeting note: In the unlikely event that Safety and Race officer disagree the race officer has final say in deciding whether the race has to be cancelled.
Open day organiser
The club is very strong and all congratulated Jonathan for his enthusiasm and efforts. Training Sunday mornings followed by kids joining back to back races works well.
Action: In addition to overall results Gareth will extract results for Juniors. Juniors wont have separate start.
13 session (~ 2 hrs each) planned. Although this falls slightly below the RYA hours required to award level 1/2 Ben confirmed that RYA has somewhat relaxed rules (particularly if the instructor/student ratio is favourable) and will allow the award of level 1/2 certificates if hours fall slightly short, but competency is reached.
Costs for TrySail will only go up in line with inflation because they were significantly increased last year
Running AI course is high on club agenda and may be useful for further upskilling TrySail volunteers
Solos sailing should be more promoted during TrySail. We have 2-3 usable boats.
Feedback based on structured questionnaire was excellent
Separate meeting planned to discuss logistics for 2020
Costs for sailing school will go up
Mike J to organise
Mike J to finalise following discussion at upcoming Finance meeting in early Dec
Roger Morris (Vikings) and Ed Mauleverer (Ajax) attended.
Ajax Scouts interested in attending and supporting holiday training courses.
Ajax interested in Saturday sailing and maybe joining races. Club confirmed that this is not a problem accept when big opens are running. Rules (eg no sailing) for scouts during big opens will be same as for club members. Ed questioned whether access to power boats would be a problem and club confirmed that sufficient boats are available on Saturdays. Power boats only become a problem during Sunday sailing school.
Vikings will continue to come Tuesday evenings in Spring/Summer and want to get more into weekend Sailing. Roger confirmed that Vikings are happy to support PB2 and Safety boat training and that members are interested in being trained
If power boats are brought up the ramp weight limits need to be carefully checked.
All scouts (> 18) who wish to handle the winch need to be trained and record should be kept.
Gareth suggested a change to format of the Anniversary Series (every 3rd Sunday)
Sprint racing: 4-5 short races. Results will not form part of extracted class results, but will be separate handled. Single start. Start in April. Race officers will be briefed by Gareth. This suggestion found strong support
Increase interest in Solo racing by introducing a monthly Solo series similar to RS200 series
Action: Gareth to implement
We need 2 more radios
We need louder hooter
We need charger for each of the hooters
Alexis to buy
Dave B is building one
Outstanding items to be discussed at next meeting
Cost for TryRace
How do we increase numbers of adult sailors
Charges for club boat
Assessment and recording of competency of new members taking out club boats
Assessment of competency of people taking advantage of two boat rule (particularly for new members wanting to take advantage of sailing when club is closed)
Club boat maintenance –do we need to look at teams/reports for each class. Jonathan does this successfully for toppers
Areas of investment needed over next
2-5 years. Please feed suggestions into Nigel. He is preparing our 5 year development plan
Discuss at Finance meeting early Dec
Uta to invite Dave R
Discuss at Finance meeting early Dec
Discuss at committee meeting Dec 2
All to discuss at next meeting
To be discussed further at committee meeting Dec 2
Feb/early March 2020
Uta to organise