Involvement of the club
Proposed advantages to the club
Action: Uta to inform the membership of the Committee’s support for Ben’s proposal and the re-application to become a RYA Sailing RTC, and to request any feedback.
From experience elsewhere, the swimming would occur at different times to sailing, particularly early in the morning. It would have an impact on the changing rooms and frequency of need to empty the septic tank (currently 2000 gallons every three weeks). From Chris’ experience os open swimming elsewhere, the clubhouse was left clean afterwards. There could be a significant financial advantage to the club.
With more use of the club, there could be a greater risk of fly-tipping – there was a suggestion of an electric gate with matched funding from Thames Water
The pontoons are not in a good state with the number of birds around and their droppings
It was agreed to investigate further and invite the organisers to visit the club to determine whether it might be suitable for their needs.
Action: John Oldham to progress discussions with NOWCA
Access Facility grants are typically £20k - £50k; difficult to get a second one.
Equipment grants – Up to £10k for kit each year to increase participation of age range 14-20
Larger grants require formal quotes
Smaller grants don’t require matched funding
Small grants require approx. 1 week to prepare; an Access Facility grant requires typically 2 months. The end of the Tax Year is a good time to apply.
We should have a single point of contact for bodies such as Sports England
Further discussion on number of toilets and showers needed – committee believes we need at least three showers and two toilets in the men’s and the shower needs to be divided into cubicles. Action continues for Tony /Mike to rework the plans.
Tony updated on the cold Water tank – will be removed and water placed onto a pressured system at the same time as the work on the changing rooms take place. Action continues.
Request sent out, but no response; no-one with H&S expertise indicated on membership application forms.
New Action: There is an identified need for a Health and Safety audit of the club; this might need a new committee post to own. This will be considered later on in the year.
From Dave S:
Ramp inspections – done at least twice a year prior to Working Parties, but formal record not kept
Winch and rope inspections – Out of date; rope re-spliced or replaced as required
Fire Extinguisher inspections – reminders sent each year (Nov?)
Electrical system inspection – in Insurance Policy
First Aid kit (?)
Fridge and Freezer checks should be added.
Tony S has produced list of water temperature checks required
Dave B reiterated that the Committee can use the ‘Reminders’ section of the website.
Formal quote not yet obtained but as they are specialist doors, the expected cost is in the region of £2k. The lower door is also in need of replacement; however, it will be less expensive.
Wheelchair access to the club house was discussed. Building a ramp into the clubhouse was possible, but the biggest problem is the slope up to the top of the bank; this has no easy solution. Currently no action planned.
New action John McGrath and John Smith’s widow wish to donate boats (Lasers) to club for training use.
Most were not discussed due to lack of time.
Action to Uta to write to possible interested people.
There is a Race Officer’s course on 20 October.
Action to Mike J to speak to ex-trustee Colin – Outstanding.
We appear to be broadly in line with other clubs. It was agreed to make no change – charge for lunch, provide free cream teas.
Action to Tessa /Dave to assess this whilst preparing this tax year spreadsheet
Tessa is not the named person on the Community Amateur Sports Club (CASC) website, which is hindering progress
Action: John to confer with Anthony T on these legal considerations.
Funds are increasing – currently around £88k, but less than two years ago.
£18k income from training; £2,650 paid to Ben Kimbell and Tim Anderton for instructing.
Awaiting receipts from Mike J for his expenses.
Action to Mike J to provide receipts.
Ladies Changing Room fund has increased, but income from each event is dropping.
There was a suggestion for a boat fund of e.g. £2k/year, but it was pointed out that there are many potential expenses each year: e.g. track, sailing boats, power boats, ramps, pontoons.
There needs to be a capital expenditure budget – to be considered at next meeting.
The electricity meter box is in a bad state of repair; the padlock and chain have gone.
Action to Alexis to help chase EDF to replace.
Non Boat Owner
Cadet Boat Owner
Cadet Non Boat Owner
Winter Boat Owner Single
Winter Boat Owner Double
Winter Crew for IBRSC Member
Winter Cadet Boat Owner Single
Winter Cadet Boat Owner Double
Winter Cadet Crew for IBRSC Member
Winter Windsurfing Only
Wednesday Boat Owner
Stand Up Paddle Boarding
This is about 10 down from this time last year once the Provisional (i.e. trysail) members are taken out.
• Added summary of gift aided donations.
• Added Reminders (for committee members)
The reminders facility allows you to set reminders that occur on a specific date every year or more frequently such as weekly, monthly, etc.. The reminders are sent as emails.
A reminder can be set that needs a response. The response may be just entering some text or uploading one or more documents or reports, such as a fire extinguisher test certificate. You will receive nag emails until the response is made.
The reminders are categorised by the role you play and you can only add, delete or edit reminders or responses for the role(s) you hold. Every committee member can view all the reminders and responses that have been set up.
Why use this system? You may be able to remember everything you need to do over the year, but by recording them here you will make it easier for your successor to take over the role when you pass it on.
Silicon rubber bumpers have been fitted to 6 of the club lasers. Unfortunately the recommended adhesive (3M 5100) used in the commercial version of the bumper isn't working and the bumpers are falling off. This may be due to a different type of rubber being used.
I have found an alternative adhesive that has also been suggested by Smooth-On (manufactures of the rubber) made by Tech-Bond, however I haven't found a source in the UK and Amazon and Tech-bond don't ship it out of North America.
Anyone visiting the US soon?
The boat shelters were all in a sorry state after the weeks of stormy weather over the winter.
The one surviving cover had a few minor rips and is UV degraded, its survival secret was the cover was really taut. New tarpaulins are made to their nominal size whereas previously they were made to their cut size (i.e. smaller), hence newer covers have been baggy and susceptible to wind damage.
One steel shelter had broken its mooring and was ashore so all bent out of shape and a couple of clamps broken. This was dismantled and reassembled. The uprights were changed for longer ones (to better fit the new covers). Cover replaced and shortened using 'holdon' clips. Rear bar removed to make using the shelter easer now (bracing had been added so the bar was somewhat redundant). Chaffed rope replaced.
Two steel shelters brought ashore and uprights changed, covers replaced and rear bar removed. Chaffed rope replaced.
The steel shelter with the surviving cover still needs to be brought ashore and the uprights and cover changed.
The two aluminium shelters brought ashore. Ridge pole brackets had broken so replaced with alternative fixing method. Three of the float brackets had broken (screws had pulled out of aluminium) so replaced with alternative design using nut and bots. Covers replaced and shortened using 'holdon' clips.
After its last capsize the Committee boat shelter was left without a cover on one of the pontoons. The pontoon had part broken free and trapped the shelter against the shore and wave action wore away part of the frame. The frame has been repaired with additional bracing. Ridge pole brackets replaced and 4 float brackets replaced. The PVC strip curtains badly torn or missing so replaced with simpler design using car seat belt webbing. Cover now extends down to the floats to see if this prevents the frequent capsizing.
1. Upgrade the one remaining steel shelter.
2. Replace the netting at the back of the steel shelters with the car webbing curtains. The netting easily catches on the boats making it more difficult to retrieve or store them.
Topper Mast Rack
Add another layer of tubes. Cost estimated about £210.
Go ahead or not? – It was agreed - Yes
• We don’t have anyone registered with an occupation of health and safety.
• The abandoned Laser 195049 has been auctioned and fetched £643.
• Alexis now has free membership and has been refunded this year’s fees.
• Work has been done to facilitate gift aid donations.
FRIENDLY FRIDAYS - 21st June, 27th July, 16th August
Social evenings, both on and off the water. No racing but all other types of sailing activity is encouraged, including Oppie Water Hockey.
Friendly Fridays became famed in 2019 for the excellent food and this will continue.
They have been very successful, but we need to ensure that safety cover is maintained.
OPEN DAY (Push The Boat Out) – Saturday 11th May
A successful day with 100 people attending; 5 Visions + 2 Safety Boats out.
6 people have applied for the weekend beginner sailing course (4 days in total).
COMMODORES DAY – Sunday 14th July
We use the popular racing format of 6 back to back races with a short half time lunch break. Oppies do just 3 races. We have a great barbecue, music, a little dancing and the afternoon is rounded off with our annual pirate ship water fight.
QUIZ NIGHT – Saturday 19th October
This has now became an established, popular event where we dine, have great fun and raise money for worthy cub projects
FIREWORK NIGHT - Saturday 2nd November
This has also become a well-established and very popular social and family event and will be repeated in 2019
CEILIDH & SUPPER – Saturday 23rd November
Jim Champs band, conjured up by Uta, was the star of this evening. It was a great event and we think should be repeated.
CHRISTMAS PARTIES – last Sunday in December before Christmas
Our regular format of mulled wine and mince pies, Father Christmas Party (the attendance was ell down again this year – not sure why), Ten Pin Bowling at Kingston, Sailing School Curry in East Molesey. This formula works, but suggestions on variations would be gladly accepted.
Additional Junior Training 2019
Winter Sunday Morning Training
On Winter Sunday mornings, thanks to a popular initiative set up by Jonathan Leake and Nigel Thomson, junior training is being offered to Topper sailors on many Sunday mornings from January 13th to 24th March, with an hour of coaching followed by participation in the two back to back club races. This is a great way of bridging the gap between Sailing School and Club racing. Thank you, Jonathan and Nigel, junior sailors, and all helping parents.
Other Junior Sailing events at Island Barn - 2019
Sat 22 June
Open regatta for all junior types
Sun 14 July
Racing for Oppies, Toppers, Fevas and Lasers
Sat August 3
Match racing for Fevas
EAST HEAD CAMPING AND SAILING
Fri Sat Sun
At East Head in Chichester Harbour
TOPPER TRAVELLER OPEN
TOPPER OPEN TRAINING
Sat 21 September
Sun 22 September
Large Topper Open
Topper training open to all
Sat 5 October
Sun 6 October
Cruise organised by club members for junior sailors and parents
To be confirmed
Agreed to charge a little for Try Race – Action Gareth to consider price.
Nothing received – If there is something that needs discussion please bring it to the attention of the Chair at the beginning of the meeting so it can be scheduled in.
Agenda should be swapped around for the next meeting as topics towards the end don’t get adequate consideration.