Minutes - Sailing Committee Meeting
Date: 25 October 2017
Time: 1930
Location: Clubhouse
Attending: Gareth Griffith (chair), Simon Bean, Uta Griesenbach, Mike Jones, Mike Storey, Alexis Villier, Dave Simpson, Dave Baldwin, Nick Marley
Apologies: Chris Smith, Colin Bristow
Absent: Paul Playle, Mike Storey, CJ Cavallari
Minutes prepared by Uta Griesenbach
Item | Discussion | Actions |
Boat maintenance | Visions need dedicated person for maintenance Label visions with big numbers to make reporting easier | UG to speak to Dylan Emmett and Eric Craig again UG to put numbers on boats at next working party |
J80 Sailing | William Tahourdin runs J80 training at Royal Southern Training and spaces are sometimes available- Mike suggested to ask club teens if they are interested | MJ to continue to check with Will T re opportunitites |
Boat shelters | Would be useful to have a video on website. Colin Bristow agreed to look into this at March committee meeting | NM and DB to make video |
Bird faeces | Spiders work, but are expensive. Dave B may be able to make cheaper models | DB working on this |
RYA training | GG and MJ preparing to do SI courses Nigel Thomson has taken over as principle for powerboat RYA training Ray Lambe has taken over as child protection officer Jonathan Leake is organising First Aid course and passing on information about DI courses (offered via A Simpson Foundation) | Currently no further action required |
Organisation of upcoming Opens and Events | Management of event needs to be improved to maximise participation. Task and people responsible need to be clarified and assigned early. Mike J generated a spreadsheet listing 2018 events and tasks Open meeting needs some people over lunch only. Can this be arranged via duty system | MJ to tell DB how many people are needed for big opens. (see also MJ spreadsheet) UG to add all committee members to dropbox DB to assess if this can be arranged |
Duties | Problems encountered: To many people signed up for some Saturdays, often not enough signed up on Sundays. Catering often not filled Solution suggested by Dave B: instead of suggestion 4 duty dates, give people dates for all open duties. More choice may even out selection. Open events: make this part of general duty allocation not fleet specific. Treat Sunday and Saturday duties the same. Will make system easier, and will entice people to sign up early. | DB to implement |
Draft Programme | Membership site down since last Wednesday. Hosting company has changed webserver, should be resolved soon Maybe combine match racing and round the island Split Saturday into spring and summer series Feva open: new event for 2018 Feva training: requested by RYA March 17 28018 Phantom/Aero date TBC Joint opens: Avoid confusion with both fleets finishing at the same time. Can be avoided by moving committee boat according to Mike J Not everybody liked triangle/sausage course. However the course gives best variety on water and format is a commonly used. After some discussion it was decided to keep the course the same. DB queried if school regatta should happen again. Attendance this year was not good. MJ stated that this year's organisation had some weaknesses. GG: Is surrey school organisation strong enough to cover a big event? only 2 school and 3 clubs still interested. MJ: it is a low pressure event which some kids like GG maybe name needs changing to junior sailing event and invite other clubs Laser open: Streaker/Solo open: continue with joint event Feb 17: topper open Aero/Phantom : either 3rd or 10th of March | No further action required. Website working again. GG to decide on split MJ organising MJ organising GG to set date No further action required No further action required needs further thoughts and discussion between MJ and potential participants. Mike to contact schools. and participating clubs to see what numbers look like and assess if rotating event every 3 years may be better.
Chris/Paul: on case to find a date GG to check if Dinghy show is on 3rd. try to avoid clash |
Winter Sailing | Keep format | No further action required |
Upcoming events | Junior Races/Series Junior series in autum? Juniors prefer to join rather than have their own start Junior regatta and fireworks (CB idea) was big success. Repeat in 2018 RYA training Nothing new to add, Powerboat courses: include sea scouts but no outside applicants, Run 2 PB2 and 1 safety boat course in 2018 | MJ to canvas opinion, but default is to extract from one start DB and NT to set dates |
TrySail | Nick M agreed to support Chris S running trysail | |
Sailing School | Separate meeting in November, nothing discussed here | |
AOB | Circulate minutes to all membership to improve communication in addition to having minutes on website Grass cutting: big commitment - grass cutters should get free membership. Jim C covers many open meetings in addition to doing duties. Quiz night worked well. More socials would be welcome | UG to circulate and send to Nick M for Website
|
Next meeting | January 2018 | UG to arrange date |