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Minutes - Sailing Committee Meeting, 25th October 2017

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    Minutes - Sailing Committee Meeting


    Date: 25 October 2017
    Time: 1930
    Location: Clubhouse

    Attending: Gareth Griffith (chair), Simon Bean, Uta Griesenbach, Mike Jones, Mike Storey, Alexis Villier, Dave Simpson, Dave Baldwin, Nick Marley
    Apologies: Chris Smith, Colin Bristow
    Absent: Paul Playle, Mike Storey, CJ Cavallari

    Minutes prepared by Uta Griesenbach


    Item

    Discussion

    Actions

    Boat maintenance

    Visions need dedicated person for maintenance


    Label visions with big numbers to make reporting easier

    UG to speak to Dylan Emmett and Eric Craig again

    UG to put numbers on boats at next working party

    J80 Sailing

    William Tahourdin runs J80 training at Royal Southern Training and spaces are sometimes available– Mike suggested to ask club teens if they are interested

    MJ to continue to check with Will T re opportunitites

    Boat shelters

    Would be useful to have a video on website. Colin Bristow agreed to look into this at March committee meeting

    NM and DB to make video

    Bird faeces

    Spiders work, but are expensive. Dave B may be able to make cheaper models

    DB working on this

    RYA training

    GG and MJ preparing to do SI courses

    Nigel Thomson has taken over as principle for powerboat RYA training

    Ray Lambe has taken over as child protection officer

    Jonathan Leake is organising First Aid course and passing on information about DI courses (offered via A Simpson Foundation)

    Currently no further action required

    Organisation of upcoming Opens and Events

    Management of event needs to be improved to maximise participation. Task and people responsible need to be clarified and assigned early.

    Mike J generated a spreadsheet listing 2018 events and tasks



    Open meeting needs some people over lunch only. Can this be arranged via duty system


    MJ to tell DB how many people are needed for big opens. (see also MJ spreadsheet)


    UG to add all committee members to dropbox


    DB to assess if this can be arranged


    Duties

    Problems encountered: To many people signed up for some Saturdays, often not enough signed up on Sundays. Catering often not filled

    Solution suggested by Dave B: instead of suggestion 4 duty dates, give people dates for all open duties. More choice may even out selection.

    Open events: make this part of general duty allocation not fleet specific.

    Treat Sunday and Saturday duties the same. Will make system easier, and will entice people to sign up early.

    DB to implement

    Draft Programme

    Membership site down since last Wednesday. Hosting company has changed webserver, should be resolved soon

    Maybe combine match racing and round the island

    Split Saturday into spring and summer series

    Feva open: new event for 2018

    Feva training: requested by RYA March 17 28018

    Phantom/Aero date TBC

    Joint opens: Avoid confusion with both fleets finishing at the same time. Can be avoided by moving committee boat according to Mike J

    Not everybody liked triangle/sausage course. However the course gives best variety on water and format is a commonly used. After some discussion it was decided to keep the course the same.

    DB queried if school regatta should happen again. Attendance this year was not good.

    MJ stated that this year’s organisation had some weaknesses.

    GG: Is surrey school organisation strong enough to cover a big event? only 2 school and 3 clubs still interested.

    MJ: it is a low pressure event which some kids like

    GG maybe name needs changing to junior sailing event and invite other clubs

    Laser open:

    Streaker/Solo open: continue with joint event

    Feb 17: topper open

    Aero/Phantom : either 3rd or 10th of March

    No further action required. Website working again.

    GG to decide on split


    MJ organising

    MJ organising

    GG to set date

    No further action required



    No further action required


    needs further thoughts and discussion between MJ and potential participants.

    Mike to contact schools. and participating clubs to see what numbers look like and assess if rotating event every 3 years may be better.




    Simon checking dates

    Chris/Paul: on case to find a date


    GG to check if Dinghy show is on 3rd. try to avoid clash

    Winter Sailing

    Keep format

    No further action required

    Upcoming events

    Junior Races/Series

    Junior series in autum? Juniors prefer to join rather than have their own start

    Junior regatta and fireworks (CB idea) was big success. Repeat in 2018

    RYA training

    Nothing new to add,


    Powerboat courses: include sea scouts but no outside applicants,

    Run 2 PB2 and 1 safety boat course in 2018


    MJ to canvas opinion, but default is to extract from one start



    DB and NT to set dates

    TrySail

    Nick M agreed to support Chris S running trysail


    Sailing School

    Separate meeting in November, nothing discussed here


    AOB

    Circulate minutes to all membership to improve communication in addition to having minutes on website

    Grass cutting: big commitment – grass cutters should get free membership.


    Jim C covers many open meetings in addition to doing duties.


    Quiz night worked well. More socials would be welcome

    UG to circulate and send to Nick M for Website


    DB to implement



    DB to talk to Jim C if he wants to count open meetings towards his duties


    MJ (social secretary) to think about this

    Next meeting

    January 2018

    UG to arrange date

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