ISLAND BARN RESERVOIR SAILING CLUB

RULES

This is a certified true copy of the Club Rules as amended by the Annual General Meeting of 2 February 2005 to be in force from that date.

............................................  Michael Jones   COMMODORE

.............................................Graham Potter   HONORARY  SECRETARY                                    

                                                                                             Dated:..............

       Name and Object

1.  The name of the Club is "Island Barn Reservoir Sailing Club".

2.  The object for which the Club is formed is to provide for and encourage competitive dinghy racing and family sailing and windsurfing.  The Club shall be open to all in the community who wish to pursue these objects, without discrimination.

Membership

3.1.   There shall be the following categories of membership:

Full member - being a person who, at the date of election, is aged 18 or over

Family member - being the partner or child under Eighteen years of age, of a full member

Cadet member - being a person who, at the date of election and at subsequent renewals, is under the age of Eighteen and does not qualify as a family member.

Honorary member - who shall be elected as hereinafter set out in Rule 6

Associate member - being a person who has previously been elected as a Full or Cadet member or who has been a Family member or a person who is related to a Full or Cadet

member but is not eligible to be a Family member and who the Committee is satisfied will

not be using the Club on a regular basis.

 A Temporary member - being a person who wishes to use the facilities of the Club for a limited period to be specified from time to time by the Committee. This may include day sailing, membership for a specified racing series only, membership for taking part or assisting in training sessions and entry to Open Meeting racing.  The parent or guardian of a Cadet member shall automatically become a Temporary member when present at the Club for the purpose of supervising that Cadet member.

3.2.   The entrance fee, annual subscription and berth fee payable by each member shall be such amount as the Committee may from time to time prescribe and shall be payable on election and on the 1st April of each year. The current rates of Entrance and Subscription fees shall be prominently displayed on the Club premises.

4.    A candidate for membership shall send to the Membership Secretary a form setting out his or her name and address and any other particulars prescribed by the Committee. Every candidate for membership shall be nominated by one member and seconded by another member. The name and address of the candidate shall be prominently displayed in the Club Premises for at least fourteen days before the election takes place. Persons who are candidates for membership have no privileges whatsoever in relation to the use of the Club or its Premises.

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5.    Members other than Honorary Members may be elected at any meeting of the Committee duly convened for that purpose. Candidates may, and on the request of any one member of the Committee shall, be elected by ballot on a simple majority vote. In the event of a tied vote, the Commodore shall have an additional casting vote. Each candidate shall be informed in writing of his or her election or non-election and if elected shall be furnished with a copy of the current Rules and Byelaws of the Club.

6.   The Club on the recommendation of the Committee may in general meeting elect Honorary Members but the total number of such Honorary Members shall not exceed at any one time six in number.

Conduct of Members

7.   Every member shall furnish the Membership Secretary with an up to date address which shall be recorded in the Register of Members and any notice sent to such address shall be deemed to have been duly delivered.

8.1   Any member who has not paid his or her subscription by 1st May in any year shall be requested in the name of the Committee to pay the same within 14 days and if his or her subscription is not paid by the 31st May his or her name may be removed from the list of members by the Committee. A member's name may be restored at the discretion of the Committee.

8.2   No member shall in any year be entitled to exercise any rights or privileges of membership until his entrance fee and subscription for that year and all arrears (if any) are paid. (ex 12.2)

8.3   If any entrance fees, subscriptions or berth fees payable by any member or former member shall be one month or more in arrears and a boat and/or boat trailer the property of such member or former member remains on the Club premises, the Committee may

(a) Move the boat and/or trailer to any other part of the Club premises without being liable for any loss or damage to the boat howsoever caused

(b) Give three months' notice in writing to the member or former member at his or her last known address as notified to the Membership Secretary and thereafter sell the boat and deduct any monies due to the Club from the net proceeds of sale before accounting for the balance (if any) to the member or former member.

(c) Alternatively if the boat is unsaleable after giving notice in writing as aforesaid, dispose of the  boat in  any  manner the Committee may think fit and deem the cost of so doing and any arrears as aforesaid  to be a debt owing the Club by the member or former member

PROVIDED ALWAYS THAT:-  proper evidence is available to show that all reasonable steps have been taken to trace a member or former member and that when and if the boat and/or trailer is sold the proceeds of the sale (less  any indebtedness by the member or former member of the Club) shall be placed upon bank  deposit  account and retained against the eventuality of a claim by the owner (whether he be the said member or former member or otherwise) for a period of six years.

• 9. Members allocated to a Duty Team shall attend for duty as indicated in the Club Programme or arrange for a substitute to attend on their behalf.

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10.    Any member other than a Cadet Member under the age of 16 may introduce as his or her guest any  person provided that  the  member so introducing enters the name and address of the said guests in a book kept for such  purpose. No guest may visit the Club premises more than six times in any calendar year.

11.    Every member on joining the Club impliedly undertakes to comply with these Rules and any refusal or neglect to do so or any conduct which in the opinion of the Committee is either unworthy of a member or otherwise injurious to the interests of the Club shall render a member liable to expulsion by the Committee provided  that  before  expelling  a  member the Committee shall call upon  him  for  an  explanation  of  his conduct and shall give him an opportunity of defending himself or of resigning his membership. The vote on a  resolution for expulsion shall be by ballot and the resolution shall only be carried if not less than three  quarters of the members of the Committee present at such meeting vote in favour of the resolution.

Officers

12.1 The officers of the Club shall consist of a Commodore, a Vice-Commodore, two Rear- Commodores, an Honorary Secretary, an Honorary Treasurer and an Honorary Sailing Secretary who shall be elected at the Annual General Meeting in each year to hold office until the conclusion of the next Annual General Meeting. The retiring officers shall be eligible for re-election except that the Commodore, Vice-Commodore and Rear Commodores shall not hold the same office for more than three consecutive years.

12.2 No candidate for election to any office (other than the retiring officers) shall be proposed unless the name of such candidate and of his proposer and seconder shall have been sent to the Honorary Secretary at least one month before the date of the Annual General Meeting.

12.3 Only persons who have served for at least one year on the Committee shall be eligible for nomination as Commodore.

Committee

13.1 The Committee shall consist of the Officers and the Chairman of the Bar Committee, the Trustees for the time  being  of  the Club premises, and not more than six members of the Club  elected  by  the  Club in general Meeting to hold office until the conclusion of the next Annual General Meeting.

13.2 Candidates for election to the Committee shall be those members of the retiring Committee who shall offer themselves for re-election and such other members of the Club whose nomination duly proposed and seconded by members of the Club in writing shall have been sent to the Honorary Secretary before the commencement of the Annual General Meeting.

13.3 If a casual vacancy occurs by the death or resignation of a member of the Committee, the Committee may co-opt a member to fill the vacancy to hold office until the conclusion of the next Annual General Meeting.

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13.4 If the number of candidates duly proposed and seconded exceeds the number of vacancies to be filled the election shall be by ballot.

14.1 The Committee shall manage the affairs of the Club according to the Rules. The Club is a non-profit making Club and surpluses shall be re-invested in the Club.  This does not prevent the Club from making donations to another Community Amateur Sports Club (CASC) within the CASC scheme as defined by Section 18 of the Finance Act 2002 or to a charity.  Such donations shall be agreed in General Meeting. This Rule shall apply to all funds of the Club including any annual surpluses declared in the accounts and no Club funds shall be distributed amongst the past or present membership as a whole.

14.2 The Committee shall make such bye-laws as it shall from time to time think fit as to the management of the Club's premises and the Club's activities. All persons becoming members of the Club shall impliedly undertake to observe such bye-laws at all times.

Bar Committee

15.1 A Bar Committee consisting of not more than six members of the Club elected by the Club in General Meeting to hold office until the conclusion of the next Annual General meeting shall exclusively control the purchase for the Club and the supply by the Club of intoxicating liquor which intoxicating liquor may only be sold for consumption by persons of over 18 years of age or over such other age as may from time to time be prescribed by law and who are entitled to use the Club premises in pursuance of  the Rules and Bye-laws for the time being in force.

15.2 Subject to the requirements of the licensing authorities, the Bar Committee shall decide the times during which alcoholic refreshment may be supplied and such times shall be exhibited in the Club premises.

15.3 Rules 13.2, 13.3 and 13.4 shall apply to the Bar Committee as well as to the Committee.

Auditor

16.   The Club's financial year shall run from the 1st October to the 30th September in each year and an Annual Balance Sheet and such other accounts as the Committee deems necessary shall be prepared and audited at least once annually. At the Annual General Meeting in each year a member shall be appointed as Auditor whose duty it shall be to audit the accounts of the Club for the then current year. In the event  of the person appointed  as Auditor being unwilling or unable to act the Committee shall appoint a substitute who need not be a member of the Club.

Meetings of the Club

17.1 An Annual General Meeting shall be held on the first Wednesday in the month of February in each year. The Honorary Secretary shall at least 14 days before the date of such meeting post or deliver to each member notice thereof and of the business to be brought forward thereat.  Unless members individually specify to the contrary delivery of this notice shall include delivery by electronic means.  A copy of the audited accounts shall be prominently displayed in the Club premises for at least 14 days immediately prior to the Annual General Meeting.

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17.2 No business, except the passing of the Accounts and the election of Officers,  Committee and Honorary Auditor and any business that the Committee may order to be inserted in  the notice  convening the  Meeting shall be discussed at such meeting unless notice thereof be given in writing, by a member  entitled to vote, to the Honorary Secretary at least six weeks before the date of the Annual General Meeting.

18.1 The Committee may at any time, on giving 14 days' notice, call a General Meeting of the Club for any specific  business.    The discussion at such General Meeting shall be confined to the business stated in the Notice sent to members.

18.2 The Committee shall call a General Meeting within one month of receiving a written request of thirty  members entitled to vote at such General Meeting or of one fifth of the total numbers so entitled whichever number shall be the smaller. The discussion at such General Meeting shall be confined to the business stated in the Notice sent to members.

19.   At the Annual General Meeting or a General Meeting of the Club, Full and Honorary

members shall each have one vote. Cadet Members, Family Members, Associate and Temporary members shall be entitled to attend at such Meeting but shall not be entitled to vote.

New Rules, Amendments and Alterations

20.1 Notice of any alteration or addition to the Rules intended to be proposed by a member of the Club shall  be given to the Honorary Secretary in writing at least one month before the Annual General Meeting or any General Meeting at which the same is to be proposed and full particulars of any such proposed  alterations, additions or amendments shall be set out in the Notice convening the Meeting.

20.2 All such proposed alterations, amendments or additions and any amendments thereto which may be proposed and seconded shall be put to the vote of the Meeting and, provided that on a show of hands or,  if demanded, on a poll, not less than two-thirds of the members present and entitled to vote shall vote in favour of any proposed alterations, additions or amendments then the same shall be deemed to have been carried.

Trustees

• 21.1 There shall be at least three Trustees of the Club who shall be appointed from time

to time as necessary by the Committee of the Club from among Full or Honorary members who are willing to be so appointed.  A Trustee shall hold office during his lifetime or until he or she shall resign, by notice in writing given to the Committee, or until a resolution removing him or her from office shall be passed at a meeting of the Committee by a majority comprising two-thirds of the members present and entitled to vote.

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21.2  The Club enjoys the use of the Club Premises by virtue of the terms and subject to the conditions contained in a Lease dated 23rd June 1997 and made between the Trustees for the time being of the Club and Thames Water Utilities Ltd.  These premises and all other property of the Club shall be held by the Trustees on trust for the use and benefit of the Club.  On the death, resignation or removal from office of a Trustee, the Committee shall nominate a new Trustee in his or her place and shall as soon as possible thereafter take all lawful and practicable steps to procure the vesting of all Club property into the names of the Trustees as constituted after such nomination. For the purpose of giving effect to any such nomination, the Honorary Secretary for the time  being is  hereby  nominated as the person to appoint new Trustees within the meaning of Section 36 of  the  Trustee  Act 1925 and he shall by Deed duly appoint the person or persons so nominated by the Committee.

21.3  TheTrustees shall in all respects act, in regard to any property of the Club held by them, in  accordance with the directions of the Committee.

21.4  TheTrustees shall be effectually indemnified by the Committee out of the assets of the Club  from and against any liability, costs, expenses and payments whatsoever which may be  properly  incurred or made by them in the exercise of their duties or in relation to any property of the Club vested in them, or in relation to any legal proceedings, or which

otherwise relate directly or indirectly to the performance of the functions of a Trustee of the Club.  In every contract, lease, licence or other agreement entered into by the Trustees on behalf of the Club it shall be expressly stated that the liability of the Trustees for the performance of any contractual or other obligation undertaken by them on behalf of the Club shall be limited to the assets of the Club.

Limitation of Club Liability

22.1.  Members of the Club, their guests and visitors, may use the Club premises and any other facilities of the Club, entirely at their own risk and impliedly accept that:

(i)  The Club will not accept any liability for any damage to or loss of property belonging to members, their guests or visitors to the Club

(ii) The Club will not accept any liability for personal injury arising out of the use of the Club premises and any other facilities of the Club, or out of participation in any race organised by the Club, whether sustained by members, their guests or visitors, or caused by the said members, guests or visitors, whether or not such damage or injury could have been attributed to or was occasioned by the neglect, default or negligence of any of the officers, committee or servants of the Club.

22.2  Membership of the Club and acceptance of these rules by a member will be deemed to constitute consent to the holding of relevant personal data for the purposes of the Data Protection Act 1984.

Dissolution of the Club

23  If, upon the winding up or dissolution of the Club, there remains after the satisfaction of all its debts and liabilities any property whatsoever, the same shall not paid or distributed amongst the members of the Club but shall be given or transferred to another

CASC within the scheme for CASC's as defined in the Finance Act 2002, the sports governing body or a charity by Resolution passed at a General Meeting at or before the time of the dissolution.

Effective from 2 February 2005